The Primary Functions
The Board of Directors is the policy making body. Ensures the availability of adequate financial resources and approves annual budget.
The General Manager shall have full supervision and control of the operation of water district with power and authority to appoint all personnel of the district as provided in PD 198.
The Administrative and General Services Divisions is divided into two functions which are as follows:
Human Resources and General Services Sections – responsible for the Implementation of Administrative Policies and Guidelines.
Property and Supplies Management Sections – Oversee internal control of Inventory and Property, Plant and Equipment (PPE) management as well as procurement process.
The Finance and Commercial Division is divided into two functions which are as follows:
Accounting and Billing Section – Accounting prepares and monitors annual budget and in charge with the personnel management and development. Handles financial transactions and preparations of financial and operational deposits of the district while Commercial facilitates billing and collections, maintains customer records and attends to customer’s request and complaints.
Cash Management and Collection Section – Handles financial transactions in the district and collections of payments of customers.
The Operations and Technical Services Division is divided into two functions which are as follows:
Production Section – Operates and maintains water production facilities; conduct water quality monitoring activities.
Maintenance Section – maintains distribution, transmission and service lines. Facilitates service connections, disconnections and reconnections.
OPERATIONAL CONTROL AND SUPERVISION
The General Manager shall exercise operational control over the following duties:
1. Responsible for the overall operations of the Water District and general supervision of personnel.
2. Plans, proposes and recommends policies, rules and regulations including budget for board actions.
3. Prepares agenda for board meeting.
4. Directs the basic efforts of all personnel and operations towards achieving Water District’s goals and objectives within established policies.
5. Represents Water District in all actions and undertakings.
The General Manager has the ultimate decision making authority in all matters affecting the district.
The Administrative and General Services shall exercise operational control over following duties:
1. Evaluates finance and general services functions including personnel management, procurement, and security of Water District properties and preparation of management reports.
2. Prepares monthly Financial Statements including Annual Reports and Budget.
3. Maintains accurate and up-to-date data/records on Water District operations and transactions.
4.Keeps and maintains 201 File records.
The Finance and Commercial Division shall exercise operational control over the following duties:
1. Maintains accurate and up-to-date data/records on Water District’s operations and transactions.
2. Prepares daily reports on cash inflow and cash outflow of the Water District’s fund.
3. Maintains and updates cashbook from time to time to reconciled with the bankbooks.
4. Administers working fund.
5. Prepares Bank Reconciliation Statements.
6. Prepares and submits reports required by COA.
7. Maintains and accurate and up-to-date customer records.
8. Adopts and implements guidelines, utility rules and regulations on water service approval and installation and billing sand account delinquency.
9. Prepares management reports and relative to commercial activities and status including service connection and revenue projections.
10. Attends to, investigate and verify customer inquiries, complaints, requests pertinent to service connections including illegal connections, erroneous meter reading, and other water service problems.
11. Enforces collection of delinquent accounts, including preparation of promissory notes, handling of partial payments and follow-up of overdue accounts.
The Water Maintenance Section shall exercise operational control over the following duties:
1. Maintains records of general field operations including testing and maintenance of various facilities and appurtenances.
2. Schedules construction programs and ensures availability of equipment and materials for work completion.
3. Conducts and implements safety programs in the performance of job orders.
4. Establishes, supervises and conducts regular monitoring of pressure on transmission/distribution lines, flushing of hydrants and blow-off valves.
5. Maintains records of work accomplishment for the day such as installed service connections, reconnections, transfer of water meters/ service lines, leak repairs, site inspection and other related water service requests.
The Production Section shall exercise operational control over the following duties:
1. Responsible for the production scheduling and delivery of 24/7 safe, potable and reliable water.
2. Maintains accurate records as to daily production, equipment operation and machinery status, water level and pressure and pump flow rate.
3. Establishes detailed maintenance schedules and safety programs for all production equipment and facilities.
4. Conducts regular check-up and monitoring of production equipment and facilities for the efficiency and reliability.
